The ClubPlanner Alternative for studios
ClubPlanner is built around gym chains with hardware access and per-location sales. easybook.studio delivers classes, memberships and class passes from €2.50/month (early adopter, regular €10) — published pricing, German support, month-to-month.
Is easybook.studio a good ClubPlanner alternative?
Yes — easybook.studio is a ClubPlanner alternative for course and studio operators rather than gym chains. Where ClubPlanner is quote-based per location (typically €119–279/month on an annual contract), easybook.studio is a flat rate from €2.50/month (early adopter, regularly €10), month-to-month, with no booking fees. It covers schedules, memberships, class passes and Stripe payments, is GDPR-compliant and EU-hosted, and offers German support. For gym chains with hardware access control, ClubPlanner remains the better fit.
ClubPlanner vs. easybook.studio — price comparison
ClubPlanner rates are not published — the tier amounts below are indicative ranges. Request a quote for your location and compare it with our publicly listed flat rate.
easybook.studio
ClubPlanner
Your Annual Savings
| Bookings/Month | ClubPlanner | easybook.studio | Savings |
|---|---|---|---|
| 100Single location (~€119/mo, indicative) | €1,428/year | €120/year | €1,308 |
| 250Single location + modules (~€169/mo) | €2,028/year | €120/year | €1,908 |
| 500Multi-location (~€219/mo) | €2,628/year | €120/year | €2,508 |
| 1000Multi-location + premium modules (~€279/mo) | €3,348/year | €120/year | €3,228 |
easybook.studio vs ClubPlanner — feature comparison
Decision-relevant dimensions for course-led studios. ClubPlanner is built for gym chains; easybook.studio for studios that bill classes and memberships rather than long-term gym contracts.
| Feature | easybook.studio | ClubPlanner |
|---|---|---|
| Price transparency | Flat rate from €2.50/month (reg. €10), listed online | Quote per location, not published |
| Contract term | Month-to-month | Annual contract typical |
| Self-serve onboarding (no sales call) | yes | no |
| Native class series & drop-in model | yes | partial |
| Membership/contract management for gym chains | partial | yes |
| Stripe payouts direct to your business account | yes | partial |
| EU hosting & GDPR DPA | yes | yes |
| German-speaking support | yes | partial |
| Hardware access control (turnstiles, RFID) | no | yes |
| White-label booking widget on your domain | yes | partial |
Who should switch from ClubPlanner — and who shouldn't?
We are not the best fit for every studio. Here is an honest take — so you don't talk yourself into a painful switch.
Switch if …
- You run studios with class series, drop-ins and memberships — not a classic gym-membership model with long-term contracts and hardware access.
- You want transparent, publicly listed pricing instead of per-location quotes from ClubPlanner.
- You want German-speaking support, German VAT-compliant invoices and a German-language DPA.
- You want a month-to-month commitment instead of locking into a ClubPlanner annual contract.
- You want Stripe direct with payouts to your own business account, no platform trustee logic.
Stay on ClubPlanner if …
- You run a classic fitness chain with turnstiles, RFID access, contract management and membership retention focus — that is exactly what ClubPlanner is built for.
- You need deep hardware integration (door access, locker locks, POS hardware).
- You want a dedicated account manager and implementation team that runs the switch end-to-end for you.
Migrating from ClubPlanner: what to expect
A realistic timeline for a typical switch — most studios go live in under two weeks.
- 1Day 1
Sign up & run in parallel
Free 30-day trial. Set up your schedule, products and booking widget while your ClubPlanner contract keeps running — zero risk, no early cancellation required.
- 2Day 2–4
Export CSVs from ClubPlanner
Inside the ClubPlanner admin export members, contracts, bookings and sales as CSV. We provide a step-by-step guide per module, including the typical column names from the ClubPlanner data model.
- 3Day 4–7
Assisted import
Send us your ClubPlanner CSVs and we map members and contracts to easybook memberships and class passes and check for conflicts before go-live. Just get in touch.
- 4Week 2–4
Go live & cancel ClubPlanner
Swap the booking widget and member area on your site. ClubPlanner keeps running in parallel until the next cancellation date — then a clean cutover. Hardware access control needs separate planning if you use it.
Common concerns about switching
The real reasons studios delay switching — and how easybook.studio answers each.
We run a multi-location chain — can easybook.studio handle that?
Multiple locations are modeled as separate studios or rooms inside a tenant. Group-wide reporting across all locations is more limited than ClubPlanner multi-location; if you need daily KPIs across 10+ branches or expect a dedicated account manager and implementation team, ClubPlanner remains the better fit.
My ClubPlanner annual contract is still running — what now?
ClubPlanner typically runs on an annual contract with a defined cancellation window. You can run easybook.studio in parallel, migrate your data ahead of time and only cancel ClubPlanner on its next regular cancellation date. No early-exit penalty because the contract simply ends on schedule — and your cutover is already fully rehearsed.
Can we keep collecting contract fees via SEPA Direct Debit?
Yes. easybook.studio uses Stripe as the payment processor, including SEPA Direct Debit, Sofort, card and Apple/Google Pay. Memberships and recurring contracts are charged automatically every month. Payouts land straight in your business account, no platform trustee logic.
What about German support and German accounting?
easybook.studio is built in Germany: German-speaking support, German VAT-compliant invoices under §14 UStG, GDPR Art. 28 DPA in German. ClubPlanner is BE-based with primary focus on NL/FR/EN markets; German support and German accounting defaults are more limited there.
Continue exploring easybook.studio
Related pages on features, industries and comparisons — hand-picked for this page.
Frequently Asked Questions
What does ClubPlanner cost, and how much can easybook.studio save?
ClubPlanner does not publish a price list — studios receive a per-location quote via sales, typically in the €119–279/month range plus optional modules and setup, bound to an annual contract. easybook.studio is a flat rate from €2.50/month (early adopter, regular €10) with no setup fee, no booking fees and month-to-month — listed openly on the pricing page.
What is the main difference between ClubPlanner and easybook.studio?
ClubPlanner is built for fitness chains with membership contracts, hardware access and per-location sales. easybook.studio is focused on studios and course providers with class schedules, memberships, class passes and drop-ins. If you run a gym-chain model with turnstiles, ClubPlanner is the better fit; if you run a course-led studio, almost always easybook.studio.
Can I migrate my member and contract data from ClubPlanner?
Yes. From the ClubPlanner admin you export members, contracts, bookings and sales as CSV. Send us the exports and we handle the mapping onto easybook.studio fields and run a test import before go-live. Contact us for an easy data migration. Hardware-specific access data does not migrate.
What is the best ClubPlanner alternative for yoga, pilates or dance studios?
For studios that bill primarily classes and drop-ins rather than long-term gym contracts with hardware access, ClubPlanner is overscoped. easybook.studio from €2.50/month (early adopter, regular €10) covers class schedules, memberships, class passes and waitlists natively — no per-location sales, no annual contract, no hardware layer.
How does German support and German accounting compare?
easybook.studio is built in Germany: German-speaking support, German VAT-compliant invoices under §14 UStG, GDPR Art. 28 DPA in German. ClubPlanner is BE-based with primary focus on NL/FR/EN markets; German support and German accounting defaults are more limited there.
Does easybook.studio work with ClubPlanner hardware (turnstiles, RFID)?
No — easybook.studio focuses purely on online booking, memberships and payments, not hardware access control. If turnstiles, RFID cards or hardware check-in are business-critical for your operation, stay on ClubPlanner.
Does easybook.studio support memberships, class passes and waitlists?
Yes. Memberships, class passes and drop-in tickets are managed natively, with automatic renewals via Stripe. Waitlists auto-fill open spots in registration order. Per-class cancellation policies define how late participants can cancel for free, with a fee, or not at all — including automatic class-pass debit handling.
How long does the migration from ClubPlanner to easybook.studio take?
Most studios are live within 2–4 weeks: day 1 sign up and run alongside the live ClubPlanner contract, days 2–7 CSV export and assisted import, week 2 swap the booking widget and cancel ClubPlanner on its next regular cancellation date. If hardware access control is in play, the cutover needs separate planning.
Ready for studio-specific software?
Switch to easybook.studio: flat rate from €2.50/month (early adopter, regular €10), German support, month-to-month — without the gym-chain wrapping.